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Inviting People to Join In

Once you're clear about the who, what, why, when and where of your group, activity or event, it's time to get the word out there and invite people to join in.

The more people that know about your group, the more people can benefit - sharing is caring!

Here are some ways you can promote your group, both online and offline. 

 

Remember you don't need to do ALL of these things! In fact, starting small and keeping is simple, especially in the beginning or when learning something new, is highly recommended!

Small ways to start:-

  • Popping a poster or leaflet through your neighbours' doors can be a really effective way to reach those who are offline or who may not be getting get out very much. 

 

  • If you are organising something for your street or estate, reaching out to a few neighbours can be a great way to begin.  It allows you to test things out without the pressure of hosting a larger gathering for the first time.  Bonus - those that come along may be willing to help you promote and even organise the next time!

  • If you're doing something that is open to people from a wider area, posting on social media and asking family and friends to share can be a great way to get the ball rolling

 

  • If you have a wide area to cover, delivering or displaying  posters and leaflets does take time and effort - ask for help from your friends, family or others you know if you can - and once you've got started ask those who join in to help spread the word too.

Posters and Leaflets

These can be a great way to invite others to join in.  They can be used both online and offline and give people the information they need to decide if it's for them. 

 

Designing a Poster

You don't have to be a graphic designer to create an eye catching poster or leaflet.  Many organisers use free online tools that have customisable templates - just add your information, images and logos then download and print or share both on and offline

What to include on your Poster

  • Name of your group, activity, project or event

  • Date

  • Time

  • Location including post code

  • Contact or booking details

  • Images/graphics​​

  • Logos

  • QR Code

Use the Feeling Connected Logo - Making Your Group Feel Inclusive

You can find a range of Feeling Connected Logos in the Feeling Connected Toolkit File here

Templates, Images and Graphics

There are free online tools you can use without needing a copyright licence online

  • Canva has lots of free, ready-made and customisable templates.  It also has many free images, graphics and other elements that help you quickly and easily design a range of promotion materials from scratch canva.com>

  • Search for Canva for Beginners on You Tube for free tutorials

  • Unsplash also  has a great selection of free images unsplash.com>

QR Codes

QR codes can be useful on printed posters or anywhere that you want to provide a direct ink to an online information.  There are many free QR code generators online - some require a subscription so do check! 

Here is one recommended by one of our Feeling Connected organisers 

Although QR codes are increasingly popular, many people still aren't comfortable using them or may not have a smartphone to scan them -  so make sure your Poster works for those people too by providing the basic information they need.

Printing

We offer a free printing service for members of the Feeling Connected Organisers' Programme

125 A4 sheets per quarter

  • A5 posters will be printed 2 per A4 page

  • Colour printing as standard

  • Collection from The Hub@Low Pavement in Chesterfield unless otherwise arranged

  • At least 10 working days notice required

  • To arrange please email james@dva.org.uk

For larger scale printing or non A4/A5 formats etc, look for print shops local to you.  You can use your 'I can do that' funding to help cover costs

Where to display your Posters/Leaflets

  • Community spaces

  • Outdoor notice boards

  • Local Supermarket boards

Sharing Your Posters Online

  • Use Social Media to Connect with Your Community

    • Join local Facebook Groups - not only to promote your group but to build relationships and find out what else is going on to support your community

    • Let the Feeling Connected Family know about your group so that they can share to their own social media profiles/pages or group

  • Send Invitations and Updates through Email and include your Poster

  • Apps like Eventbrite are free for organisers.  Consider using to reach out to a wider area or attract lots of people to join in

Don’t Forget Those Who Are Not Online!

  • Get People Talking - Word of Mouth Works Wonders

  • Make Friends with Local Spaces and Other Groups

  • Reach Out to Your neighbours

  • Be seen and heard - advertising in local printed publications or even on local radio can be costly.  Consider inviting them to cover your group as a story they will often do for free

  • Have a Plan - to make sure you're focussing your efforts in a way that works for you (your time, skills, resources) and for your group goals and community needs.  Your Feeling Connected Mentor can help you with the specifics of your promotion plan including: - help to design a poster or leaflet, give feedback on any promotion materials you. create, work with you to decide how best to reach out to people to invite them to join in, connect you with others who may be able to support you in your local community

  • Take Action - start small and keep going to avoid getting stuck in the planning stage, overcome any worries about failing or trying to get it perfect

  • Mind your Mindset - stay open and curious - treat your promotion plan like an experiment - review often to see what works and what doesn't.  Finding out how people heard about your group when they join can help you understand what is working.

  • Ask for help, encouragement and feedback - Your Feeling Connected Mentor, The Feeling Connected Workshops and Social Events along with the Feeling Connected Family private Facebook group are all great sources of feedback, encouragement and support related to promoting your group. 

Top Organiser Tips

Be clear about why your group/activity exists and who it's for, this will make it a lot easier to decide how best to reach out to people

Start with what you feel comfortable with - you don't have to know or be good at everything to get started - and if you let all the 'coulds' and 'shoulds' get in the way, you'll never do it

Don't let fear hold you back! It's very common to feel nervous when you first start reaching out and going public (or even further down the line!).  You're not alone and it's OK to feel this way. 

 

Experiment and learn as you go - you'll only know what kinds of promotion work best when you start taking action.  You can learn new skills if you need to - or even better get others involved with the skills you don't have!

Build relationships with other organisers,  local community spaces or organisations who may come into contact with the people you'd like to join your group - once people know what your group is about, they can really help to spread the word.  Joining forces with others is always a good idea!

Be patient - it takes time for people to become aware of your group

 

Be persistent without being pushy - everyone is different and some people may need more time than others to feel comfortable enough to join in. Ask if they would like you to invite them again another time. And if someone gives you a firm 'no thank you', respect that

Manage your expectations - group numbers can and will vary! Don't let it put you off - keep going and value those who do join in

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